Definition:

The Safety and Fleet Specialist is responsible for the administration, development and implementation of Health, Safety and Fleet programs, practices and procedures to reduce the frequency and severity of accidental loss in the areas of Worker’s Compensation, general and auto liability, and property. Ensure company compliance with federal, state and local regulations, which are designed to protect the human, financial and physical assets of the company. This position is charged with creating a company-wide safety culture through awareness, training, risk assessments and behavior modification programs.
 

Job Functions:

Health and Safety

• Administers warehouse and facility health and safety processes, providing guidance and leadership to ensure compliance with Federal, OSHA, State, local and company standards.
• Develops and maintains all required written company standards, policies and procedures relating to safety compliance.
• Certifies that each company location has emergency action plans in place. Confirms that ample employees are assigned appropriate roles to facilitate the plan.
• Ensures implementation and training of safety programs.
• Develops, acquires and coordinates with department Managers all safety training for employees and contractors to ensure compliance with all standards.
• Researches and coordinates outside training resources, if needed; ensures safety training materials and programs are available to all departments to be utilized in completing their specific departmental safety training.
• Serves as the company’s primary point of contact for all safety related programs and related issues/activities.
• Coordinates safety program audits to assess the effectiveness of safety program and their implementation throughout the organization.
• Enforces and monitors quarterly facility site inspections at all company offices and warehouses for compliance with internal procedures and resolution of any problem issues.
• Facilitates the Safety Committee Meetings and is responsible for the bi-monthly meeting content and agenda; ensures annual action plans are being adhered to.
• Assists in the development of annual safety plans; makes recommendations and provides insight into establishing specific goals.
• Serves as the knowledge/information resource for others within the company for safety related matters.
• Communicates and administers the Safety Incentive Program.

OSHA:

• Maintains OSHA logs and performs all corresponding reporting and postings.
• Provides EMR statistics/validations and OSHA logs upon request for the completion of bids and contracts.
• Serves as primary company contact for all OSHA inspections, communications and reporting.
• Performs and/or coordinates OSHA training for employees and subcontractors as needed.

Worker’s Compensation:

• Manages the administration of the worker’s compensation program to minimize claims cost, reduce lost time and direct the return-to-work program.
• Serves as the primary interface and contact on all Worker’s Comp claims, including claim entry to TPA.
• Coordinates investigations of injuries, near misses, property damage incidents with direct managers/supervisors; ensures follow-up and reporting is completed thoroughly and within required timeframes.

Fleet Management:

• Maintains and updates master list of all records on company vehicles, and relevant data for each unit.
• Ensures the company fleet is maintained in safe working order.
• Maintains GPS tracking service; reporting monthly on vehicle and driver speeding alerts and idling times. Coordinates GPS installations and changes
• Tracks all auto insurance claims, researching and reporting on all incidents/accidents, recommending corrective actions and providing interface with insurance carriers and vehicle repair companies.
• Ensures that vehicles meet all regulatory requirements (registration, inspection, DOT requirements, etc.).
• Coordinates vehicle lease activity and dispositions and serves as primary point of contact with leasing companies. Recommends replacement vehicle replacements before end of the lease.

Qualifications

Skills & Abilities:

• • Intermediate level computer skills including Microsoft Word, Excel, and PowerPoint.
  • Willingness and ability to obtain product knowledge across resident business units.
  • Strong problem-solving skills and follow-through.
  • Ability to motivate and foster a safety culture throughout the organization.
  • Clear and professional communication skills, including written, verbal and listening.
  • Detail-oriented and organized.
  • Ability to prioritize and multi-task.

Level of Education/Training/License:

• B.A / B.S. required

Experience:

• • Four or more years of relevant experience.
  • Knowledge of federal and state DOT, OSHA and other regulatory compliance.
  • Demonstrated track record of effectively working with operations management, fleet operating and safety sensitive personnel.
  • Coordination of effective training programs.
  • OSHA certification a plus.